The Paperless Office
You must have heard the joke about the paperless office by now. Why is it a joke? Well . look around you! Unless you're one of a rare few, can you honestly say that you use less printer paper, fax paper, envelopes and 'post-it' notes than you did five, or even ten years ago?
While the concept of a 'fully-electronic' or 'technology-based' office has been doing the rounds for the last two decades, the truth is that paper usage in most businesses has actually grown in that time.
Rob Heymink, managing director of Access Office Systems offers these tips for promoting simple improvements in everyday business practices -
- set printers and copiers to print on both sides as default
- share one master copy of a document and edit the draft on a single circulating copy
- adjust page settings (margins, fonts) to reduce pages in drafts
- bookmark web pages instead of printing them out
- retain documents such as invoices on disc (ensuring that you will be able to read this data for the ensuing 5 to 7 tax years)
- get your filing system into good shape - when your staff has confidence they will be less inclined to "make a copy for themselves."
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